Page 17 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

received as provided for in rule-17, the fly-leaf attached to a file board is to be

left behind in its place. When the file is returned the fly-leaf will be replaced on
the top of the file.

65. Whenever paper is removed from a file, a removal slip note is to be kept in it to
Removal
indicate where the paper has been removed. The form of removal slip is given in slip.

Form No. 24, Appendix B.

66. When any register or bound volume is sent out of the English office or record- Treatment
of removal
room, a removal slip note (attach- ed to a file board, as a mere slip by itself is likely slip note.
to be lost) should always be put in the place whence the register, etc., was

removed. This slip will give a description of what has been removed, and will

show where and to whom it was sent, -and the date of its removal. This removal

slip should be destroyed when the register or bound volume is returned.

66A. When any valuable document is transferred from any officer to any other

officer or to the Government Pleader, the officer transferring should insist on taking a

proper receipt for the same and such receipt should be carefully preserved.

66B. Valuable double lock registers taken out by the Government Pleader in

connection with Government cases should not be retained by him in his

possession beyond the period absolutely necessary, and in any case the

Government. Pleader should be asked to submit monthly certificates to the

Collector certifying that the registers and the documents are in the personal

custody of the Government Pleader and are being properly safeguarded.

Clerks are
67. Correspondence clerks are not to be allowed to keep on their desks masses of
not allowed
pending files in order to go over them periodically to see if in regard to any one of to keep
masses of
them action has to be taken. No clerk should be allowed to have by him any files pending files
on their
save those actually required by him to dispose of work in hand.
Cable.

Treatment
68. At the end of the current year, before the correspondence of that year is of current
correspond
transferred to recent correspondence and the recent correspondence of the third
ence after
preceding year is transferred to the old correspondence in the record-room after the close of
year.

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