Page 20 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

transferred from the Board's control to that of Government file-hoards containing

any printed inscription.

81. When a year's correspondence is made over to the record-keeper, if any of Missing files
to accounted
the files are not made over to him be because they .have been transferred to the
for.
next year or because' they are missing, he must report the facts to the

Deputy Collector in charge of the record-room, and the Deputy Collector

must satisfy himself in regard to the files alleged to have been so transferred

that they have been transferred and must give the record-keeper a certificate

to the Offset. Any omissions that are discovered must be brought by the Deputy

Collector to the notice of the Collector, and also the facts in regard to all missing

files.

82. All the records of one year deposited as old records will be kept on the old Arrangement
record-room
record-racks together. The record of each year will be divided into departments Form No.30

and the departments subdivided into collections, within which the files will be

arranged numerically, i.e., according to the number^ which they bear in Index

Register No. 62. At the top of each collection must be placed a list in Form. No.

30, Appendix B, showing the number of subjects of the files of which the collection,

as received from the current department for deposit, consists. The lists will show

which of the files have been retained in the current department under rules 70,

72 and 73.

83. As mentioned in rule 19 the file-boards are to be removed from the files, and Files to be
placed
the latter will then be arranged in due serial order in collections. The collection vertically and
tied up in
will be tied up with list in Form 31, Appendix B, on its front and placed upright on packets of
sufficient size
the shelf with sufficient space between each packet to allow of efficient dusting. to fill the depth
of the shelves.
If the collection is too deep for the depth of the shelf, it will be divided into two or Form No. 31.

more packets with Form 31, Appendix B, on each. If the collection is very
small, it may be attached to the next serial collection or collections to make a
packet deep enough to fill up the depth of the shelf. Each packet should be
enclosed between wooden boards of slightly larger dimensions than those of the

records and fastened with stout cords above and below.

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