Page 22 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

not be cancelled or punched, otherwise than as required by section 30 of the Court-

fees Act. The portions punched out must be destroyed by burning.

I. -Classification, preservation and destruction of English correspondence kept
in both the current and the old record-rooms.

89. The following rules are issued for the offices of Collectors of Revenue Preliminary.

and of all offices subordinate to a Collector. Commissioners and other officers

will be guided by the spirit of the rules in dealing with the records of their own

offices, and in accordance therewith will exercise their own discretion in
directing the destruction of unnecessary papers.

90. English records will be classified on the same principle as vernacular papers.
Classification
Class A will contain papers to be permanently preserved, class B will contain of records.

papers to be destroyed after twelve years, and class C will contain papers that need

not be kept for more than two years excluding the years of disposal. It is generally

possible to determine at once to which class a letter will belong, and to prevent

an undue accumulation and neglect of this work, it is desirable at once to

distinguish all letters as A, B, or C, and mark them prominently by the use of

A, B and C stamps. These stamps should be rather small for correspondence.

The C letters should, when the correspondence is closed, be separated from the rest

and tied up in a separate packet. This packet should, however, be tied up

with the packet of A and B letters of the same correspondence until the time

comas for destroying \the C letters. Documents marked D on the fly-leaf as

prescribed in rule 17 should be left with the letters with which they were

received and should be dealt with, at the proper time as prescribed in rule

228.

91. The collectorate head assistant will be primarily responsible for seeing that the Responsibility
of officers.
English, records are intelligently classified in accordance with these rules. In

cases of doubt, the head assistant will obtain the orders of the Collector.

92. Before any officer is entrusted with A, B, C and D stamps, the Collector must
Knowledge Of
ascertain that he has made himself thoroughly acquainted with the table given officer to be
tested.
in rule.

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