Page 24 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

excessive accumulation of papers to make arrangements from time to time for

relieving: the-record-rooms of old papers which have ceased to be important or
which were originally wrongly marked “A”. In order to weed out unimportant
papers the record-keeper should examine a few bundles of "A" class papers on each

working day. Detailed instructions for this examination are given in Appendix F
(1) at page 215.

97. Receipt and issue registers of English correspondence should in future be
Destruction of
preserved permanently. Receipt and
Issue Register.

98. A note should be kept on a label inside the front cover of Register No. 62,
showing—

(a) Where the collections and files referred to are stacked;
(b) The annual total of letters received and issued in each department.

A specimen of the proposed entry is given below :-
Year 1906. Collectorate side.

Department—Wards.

Total number of collections I to XX

2,000
Total number of letters received in 1906 .
1,800
Total number of letters issued in 1906
3300

Total

Placed in record-room on Rack No. II, shelf No. 3.

99. Fly-leaves should be destroyed when the papers to which they refer are

destroyed, out fly-leaves which give some indication of the contents of "A" papers

should ordinarily be preserved, if the contents cannot be ascertained from

registers of letters received and issued.

100. A memorandum of English correspondence destroyed must always be made Memorandum
to be kept.
and recorded, vide rule 230 (c).
Detailed
classification.
101. The following table shows the classification of the English correspondence
and other English records prescribed in rule 92:—

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