Page 29 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

department will sanction the destruction of these papers without further

scrutiny; but if in any file it is found that the classification has been left
undone or carelessly done, lie will at once order their classification. This
annual task of sorting the records for "C” papers, their destruction, and the

rearrangement of the remaining papers will be performed by the
permanent staff of the department, and no temporary staff should ever be

employed for these purposes without the special leave of Government. No
separate list of these "C" papers need be prepared; for they are noted on the
fly-leaf of the file at the time they are first received (or issued).

106. When the files are made over at the end of the three years to the Procedure
for checking
record-keeper, all he will have to do as regards "C" papers is to satisfy
"C" papers
himself that the fly-leaf contains an entry about every serial number of the in each file.

file, and that the class of every serial number has been duly entered on

the fly-leaf. It is not his business to check the classification. If he finds

that any serial number is not entered, or has not been, classified, he will

immediately return the file to the officer in charge of the department for the

omission to be repaired.

Procedure to
be followed in
107. Similarly, in August of each year, unless the record-room is so
the
dark in that month as to necessitate the selection of another month, as destruction of
‘B’ papers.
permitted in rule 105, the record-keeper of old correspondence will, under
the sanction of the Collector or Deputy Collector in charge of the record-

room, destroy all the "B" papers which have completed their twelfth year.
Instead of going through all the papers of each file, the record-keeper is
to find out from Form 31 pasted on the front of the flat-board of each packet,

what files require sorting for destruction, having completed their twelfth
year in that year„ and to get down those files only. Then the procedure

prescribed for the destruction of "0" papers should be followed in the
destruction of "B" papers. No separate list of "B" papers is required
before destruction.

The principle followed in rules 90 and 105 in calculating the period of
preservation of "C” class papers should be followed in calculating the

twelfth year for the destruction of "B” class papers.

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