Page 32 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

Each volume should be given a consecutive number which should be marked on the

outside of the volume. The name or names of the branch or branches contained in each
volume should also be written on the outside of the volume.
At the beginning of each volume should be pasted an index in the following form:—

Name of the Branch Description of Register Where to be found
Butwara I- Cash book of Partition fees 11-16
Do II—Cash-book of stamp fees 17—20

An index of branches should also be kept. in the following forms :—
Name of biarich. Number of volume or volumes.

and pasted into the first volume of Register 57 and of Register 57A.

117. No unauthorized register should be kept in any department. If the Collector
considers a certain register, not prescribed by higher authorities, essential, such register

may be kept provided the Commissioner sanctions its adoption as necessary owing to
local circumstances, but not otherwise.

118. In Calcutta, however, Registers VA, V-B and VII may be kept till no longer required,
when the Collector should obtain the Commissioner's permission for their destruction.

119. In each department should be hung up a list showing the registers kept in such
department. This list should be signed by the Deputy Collector in charge and be kept

upto date. Where any clerk is found using a register not entered in this list, he and the
clerical head of the department should be required to show cause why they should not
be punished.

120. When all the entries in a volume of a register are recopied into a new volume, the

responsible clerical officer should certify in writing on the new register that it is in
accordance with the old register, and the Deputy Collector in charge of the department,
or in the case of registers kept at subdivisions, the Subdivisional Officer should

countersign and date such certificate after such test as the Collector may prescribe.
The old register volume, provided it is, not one of the registers prescribed by law, will
then be destroyed.

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