Page 35 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

are to be attached from the time it becomes known that they should be "B" records. The

form of the combined title page and fly-leaf will be found in Form 26, Appendix B.

Entry in 127. Every exhibit or other document belonging to a private party filed with an
Combined application or other paper will have assigned to it a sub-number. For example, if the
title page and
fly-leaf of application or paper is numbered 13, the exhibit or private document filed with it will bear
exhibit or sub-number 13 (a). If more documents than one are received with an application or
document
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filed by a paper, sub-numbers 13 (b), 13 (c), etc., will be given to them. These sub-numbers will be
private party. entered in column 1 of the combined title page and fly-leaf, the description of the

document in column 2 and the letter D in column 6.

Preservation 128. The combined title page and fly-leaf of vernacular records will be printed on stout
and destruc- paper. It will have the class of the highest paper entered in it. If there is an A paper
tion of
combined entered in it, then the combined title page and fly-leaf will be an A paper. Otherwise, it
title page and
will be a B or a 0 paper, as-the case may be, and destroyed along with its B or C
fly-leaf.
contents. An exception to this rule is allowed in the case of fly-leaves containing a very
large number of entries, mostly of 0 papers with a few entries only of A or B papers. In

such cases, the fly-leaf should be treated as a C paper, but when the time comes for its
destruction, a new fly-leaf, containing entries of the A and B papers in the record should

be prepared and attached to it.

Order sheet. 129. To each record of land revenue cases is to be attached an "order sheet" in Form
No. 20 in Appendix B, to enable the revenue officers to see at once the progress of

every case from its institution to its close and the manner in which their orders have

been carried out. The form is intended to contain a note of every hearing as well as
every order made in the case.

B.—Arrangement of current and old records ordinarily kept in the vernacular when
deposited in the record-room.

Each to have 130. A separate press or other fit receptacle for the secure preservation of papers is to
separate be assigned to each department of business, the key of which is to be in the custody of
press.
the officer in charge of the department.

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