Page 34 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

125. The officer in charge of each department should enter every case as it is instituted

in the particular register prescribed for the purpose. All records which are not required
for immediate reference must be transferred by the department concerned to the record-
keeper within the month following that in which the records have been disposed of. (The

exact date on which each department will send its records will be fixed by the Collector
under rule 146.) The date of transfer is to be written against the entry of the case in the

departmental book. The record-keeper must receive every completed case whenever
tendered to him, signing the entry in evidence of his having received the case. The
Superintendent is responsible for these instructions being duly attended to. He will see

that records are not unnecessarily detained by the departmental officers on the plea that
they are required for reference.

"As regards the records of landlord's fee notice cases, the Landlords' Fee Register—
Register No. 2—need not be sent to the record-keeper for his initials; but duplicate lists
of the records should be prepared each month as required by rule 171. These lists

should be initialled by the record-keeper in token of receipt and one copy should be
returned to the Landlords' Fee Department, where it should be kept in a guard file. The

Landlords' Fee Department should note against each ease in the Landlords' Fee
Register—Register No. 2—the date and serial number of the list in which the case has
been entered."

As regards the case records of Debt Settlement Boards, the record-keeper must not
accept any record unless it is accompanied by the certificate prescribed in the proviso to

sub-rule (1) of rule 132 of the Bengal Agricultural Debtors Rules, 1936.

126. To each case except as provided in rule 171 is to be attached a "combined title
Combined
title page and page and fly-leaf," on which a descriptive list of all the papers in the case is to be given
fly-leaf for with a suitable heading descriptive of the nature of the case, the name of the estate and
vernacular
records. pargana to which it pertains, and the names of the principal parties concerned. The
entries of papers in the list are to be made daily by the responsible officer, as the papers
are filed and in the order in which they are filed. The combined title page and fly-leaf

must never be changed, and the writing of it must not be deferred till the case is ready
for transfer to the record-room. In the case of certificate records or any other records

which are ordinarily classified as "0" class papers "combined title pages and fly- ' leaves"

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