Page 38 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

should, in the usual course, be consigned to the record room and kept with the relevant

estate bundle.

141. All cases of whatever nature connected with one estate are to be kept together. Arrangement
of cases in
Each case is to be tied up separately (between boards or in cloth if cheaper), and all the bundles.
cases of one estate are to be included in one bundle. The cases in each bundle (not the

papers, but merely the cases) -and the date of the year in which they occur should be

entered in shelf Register 41 (Form No. 1, Appendix A). When any fresh case is added,

the name and date are to be added to the shelf Register. This rule does not apply to C

papers separated off for eventual destruction.

142. The record-keeper should examine each working day the contents of one bundle to Comparison
of contents
see if the contents agree with the entry in shelf Register 41 of records, .which is to be of bundles
with shelf
signed and dated by him to show when he made the examination.
Register 41.
As each bundle is examined, it should be plainly marked, initialled and dated outside

by the record-keeper. Opportunity should then be taken to see that all B and C papers

have been destroyed in due time, and omissions of this nature, as well as the fact that

any papers are missing, should be reported to the Deputy Collector in charge of the

record-room.

143. The sanction of Government should be specially obtained whenever Register 41 is Register 41
(Form No. 1)
re-written. The form of the register is given in Form No. 1, Appendix A.

144. Register 41A of records of cases not connected with any estate is also to be Register 41
A. (Form No.
maintained. The form of the register is that shown as Form No. 2, Appendix A. For 2.)
Debt Settlement Board case records transferred to the subdivisional record-room a

separate Register 41C (Form No. 4, Appendix A) should be maintained there. For such

records transferred to the Collectorate record-room a separate Register 41A (Form No.

2, Appendix A) should be maintained there. The entries in both the registers should be

made thanawari and a certain number of pages allotted to each thana. Register
showing
receipt and
disposal of
145. Register 41B shall be kept by the record-keeper, showing the receipt of records by
records.
him and his disposal of them. The form of the register is given as Form No. 3 in Register 41B.
(Form No. 3.)
Appendix A.

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