Page 41 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

156. The original settlement records of private and wards' estates surveyed and settled
Settlement
records under Chapter X of the Bengal Tenancy Act are to be made over to the Collectorate
under the record-rooms of the districts in which the estates are situated. These records are public
Bengal
Tenancy documents, and the rules for their custody are the same as those which apply to the
Act.
custody of other public documents- If parties concerned with the survey and settlement
proceedings desire to inspect the records and take copies of them, the rules in Chapter

VIII are applicable to these as to all other records.

156A. After the records have been made over to the Collector, Subdivisional Officers

and Munsifs the corrections or-entries of results of cases to be made in the public copies
of records under section 109D or 115B of the Bengal Tenancy Act will be made by the

staff of the Collectorate record room. Correction slips will be issued by the Collector's

record-keeper to Munsifs and Subdivisional Officers for incorporation in their copies of
the records.

Duties of 157. It shall be the duty of the record-keeper on receiving records from any office or
record department for deposit in the record-room to ascertain personally or through the
keeper as to
checking examination of a responsible assistant that on every document chargeable with stamp
of stamps.
duty the head clerical officer concerned has made the prescribed entry as to sufficiency
or otherwise of the stamp borne [rule (a), section IV, Part III, page 201 of the Stamp

Manual, 1931|], and that the rules regarding cancellation of court-fee stamps have been

properly carried out. Should any of the stamps show signs of having been tampered
with, or should there be any deficiency or any suspicious circumstance, he must at once

submit a report to his superior officer. This examination may be made at the time of
second punching prescribed in rule 158 below.

Second 158. The record-keeper of every court or office shall, when a case is decided and the
punching by
record- record consigned to his custody, punch a second hole with a triangular punch in each
keeper. label distinct from the first, and at the same time note upon the combined title page and
fly-leaf the date of his doing so. The second punching should not remove so much of the
stamp as to render it impossible or difficult to ascertain its value or nature, and should be

made on the day the records are received in the record-room, or as soon after as
possible, and should not await the inspection or examination of the records. These

directions apply only to adhesive labels used under the Court-fees Act. Impressed

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