Page 46 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

examine a few bundles of "A" class papers on each working day. Detailed instructions

for this examination are given in Appendix F(l) at page 179.

173. The table showing the classification of vernacular records will be found in Appendix

D.

173A. Records of cases under the Bengal Agricultural Debtors Act, 1935, Bengal Act VII
of 1936 r should be preserved according to the classification shown in the table in
Appendix D. "A" class papers will be preserved for 21 years from the date of disposal

subject to any orders that may be passed by the Collector under rule 166E. "C" class
papers will be preserved for one complete calendar year after the close of the year in
which the case is disposed of. The classification will be done by the Debt Settlement

Board concerned but should be checked on receipt of the records in the Record Room to
ensure that the Boards have done it properly. All "A" class papers tied together in one
bundle will be at the top and all "C" class papers tied together in a separate bundle at

the bottom, these two bundles being tied as one case record. These case records for
any particular year will be kept together in the Record Room and when the complete

calendar year after close of the year in which the case is disposed of, has expired, "C"
class papers are to be taken out and destroyed.

173B. Records of cases under the Bengal Money lenders Act or Rules, 1940, should be
preserved according to the classification shown in the table in Appendix D. 'A' class
papers will be preserved for 21 years, 'B' class papers for 5 years and "C" class papers

for 3 years. For the calculation of the years in question the year in which the case is
disposed of should be excluded.

D.—Procedure for the destruction of B and G papers of vernacular records.
Destruction
174. In January of each year the record-keeper will take down from the shelves all the
of C papers.
bundles of C papers which are more than two years old and destroy them in a mass.
No further examination will be required if the rules as to classification have been strictly
adhered to. It will, therefore, be necessary to take particular care that no document to

which the rule under section 3, Act V of 1917,-, as« described in rules 227 to 229 below,
applies is placed in the C files. Similar caution is necessary with regard to the B files.

46