Page 48 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

181. Whenever any case is removed from his charge, either for appeal or for any other Removal of

purpose, the subdivisional record-keeper is to deposit in its place a removal slip note records.

(vide Form No. 25 with the date and purpose of its removal) which slip note is to be

destroyed on the case being returned.

182. The subdivisional records are to be kept either in box lined with tin or on shelves, Receptacles.

as may be most convenient.

183. Records consisting solely of C class papers should be retained at subdivision and

destroyed after two years. Before ordering their destruction the Subdivisional Officer
should satisfy himself that they have been carefully examined to see that no paper that
ought to be kept longer is left among them. With the Collector's sanction the following

registers may also be destroyed at subdivisions: —
(a) Registers containing matter that is also to be found in district registers, such as
settlement, partition, and land acquisition cases.

(b) Temporary registers after the period prescibed in this Manual.
The Subdivisional Officer should submit in April of each year a list of registers to be

destroyed for formal approval by Collector of the order to destroy, and these should be
destroyed in the Subdivisional Officer's presence on receipt of the Collector's sanction.

184. The registers enumerated below are permanent registers kept at subdivisions.
Column 3 will show the period for which these registers are to be kept at subdivisions
and also when and how they are to be destroyed at headquarters:—

No. of Name of Register Period for which they are to be kept
Register. at subdivision and their destruction
at headquarters.
1 2 3
1 Estates under settlement. Should be sent to headquarters when a new
register is opened every 12 years, pending
settlements being entered in the new register,
and should be destroyed after comparison with
the sadar register.
2 Proceedings for the partition Should be sent to headquarters every 12 years,
of estates under Bengal Act V pending batwaras being entered in a new
of 1897. register.
5 Land acquisition cases. Should be sent to headquarters when all cases in
the register are finally disposed of.
6 Lands used for public Should be sent to headquarters when a new
purposes. register is opened, if old entries are recopied, and
should be destroyed after comparison with the
sadar register.

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