Page 52 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

registers should be bound in as few volumes as possible, but registers relating to

different subdivisions should not be bound together.

189A(4). The registers should be preserved for 30 years.

189A(5). Copies of entries in the registers may be supplied on payment of the usual fee

prescribed in rule 310
CHAPTER IV.
A.—Miscellaneous.

Correspond-
190. All correspondence between English officers and native officers qualified to write
ence in
and understand English is to be in English; the practice of corresponding by vernacular English.

proceeding is forbidden. This prohibition applies both to gazetted and non-gazetted
officers alike. Vernacular proceedings, unless prescribed by law, are to be discouraged.

Subordinate officers are strictly forbidden to comment on. or contradict in a vernacular

proceeding, the propriety of orders passed by their superiors. If a subordinate wishes to
question the orders of a superior, he must do so in an English letter. This does not, of

course, apply to a native officer who is acquainted only with the vernacular.

Name and
191. Under Government circular No. 5 of the, 28th February 1895, the name as well as official
designation
the official designation of an, official should, as a general rule, be mentioned in com- to be
mentioned.
munications to Government, as this is of much use when the weight to be attached to

any particular officer's opinion has to be considered.

192. Correspondence by formal letters between a Collector and his subordinates in the Formal cor-
respondence
same station is prohibited. The Collector should establish an "order book", divided between a
Collector and
lengthways by folding or ruling, and correspond with his subordinates, if oral
his subordi-
communication is impossible or undesirable, by question and answer on opposite nates in the
same station
portions of the page. Such officer should similarly maintain a book in which to insert prohibited.
Order book
matters requiring the Collector's instructions. If instructions are required in a particular
to be used.
case only, they should be obtained on a separate paper which should be filed with the

record.

193. Officers are required to take particular care that •their official signature is always so Signature to
be legible.
distinctly and readily legible that there may never be any room to doubt hereafter that "it

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