Page 57 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

weather and damp in the rains, it should be secured, wherever possible, by electric fans.

The use of the fans for an hour or two daily would suffice.

Precaution 202 (3). The substitution of fixed iron record rocks of standard design for wooden racks
against
destruction should be carried out as funds are available. Wooden racks in use in the record-rooms
of records, as well as all shelves of racks on which any sign appears of insects likely to prove
racks and
shelves and destructive of- records should be wiped every two months with a rag soaked in kerosine
use of Bret- oil and documents should be frequently shifted and dusted. Papers which have suffered
nell's tracing
paper. from insects or are liable to their attacks, should he brushed over with a solution of

corrosive sublimate and powder of naphtha. The records should be examined and, when
necessary, mended with Bretnell's tracing paper obtained on indent from the Controller

of Stationery.

Responsibi- 203. Any officer who permits the records of his office to fall into disorder is under the
lity of
officers. orders of Government, held responsible for the expenses incurred in their re-

arrangement; and any officer receiving charge of an office, the records of which may be
in disorder, or so unmethodically arranged as to prevent the ready production of papers

when called for, who shall fail to make a timely report of their state, is similarly held

answerable for the cost of time and arrangement.

Disposal of 204. All confidential records ordered for destruction under rule 56 should be burnt under
useless
papers. the personal supervision of the Deputy Collector in charge. B and C papers sanctioned
for destruction under rules 105, 107, 174 and 175 may be sold untorn. Registers

sanctioned for destruction under rule 115 may also be sold untorn subject to the
exercise by Collectors of their discretion in deciding which registers should be burnt. The
Deputy Collector in charge will, on each occasion, consider whether the cost of

arranging them for sale would exceed the probable sale-proceeds. If the Collector orders
them to be burnt, the Deputy Collector will supervise the burning. If the manufacture of

paper is carried on in the district jail, the useless papers, if not sold, should be sent to
the officer in charge of the jail who will pay at the current market rate for waste paper.
The expenses of sorting the condemned records may be charged against the sale-

proceeds, the balance being credited to "XXV—Miscellaneous".

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