Page 62 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

hung outside the record-room giving an outline of what should be done in case of fire,

specifying where the water is and how to use it.

222 (2). The duplicate keys of the Chubb's locks which are in use for the record-room Duplicate
keys of the
doors should be placed in a sealed packet and handed over to the head constable of the
record-
Treasury guard. The sealed packet should be examined once a week by the record- roams.

room Deputy Collectors. In districts where there is no Treasury guard and no other

responsible guard, the sealed packet will be kept with such officer as the Collector

considers will be most readily approachable in case of fire.

Records of
223. All the rules in this Manual are to be applied, so far as they are applicable, to the
offices sub-
records of Commissioner's offices and those of other offices subordinate to the Board. ordinate to
the Board.

224 (i). It is the Commissioner's duty, when on circuit, to make it a point of inspecting the Inspection by
Commissioner.
state of every Collectorate record room, and when dissatisfied with it to make a report for

the orders of Government.

Occasional
224 (ii). The Deputy Collectors in charge of departments of offices in which adhesive
inspection of
stamps are used or filed are required to cause an occasional inspection to be made of stamped
documents
documents that have been filed, in order to ascertain that the stamps have been properly
enjoined.
punched and have not been subsequently removed from the documents on which they

are used. The inspection should be made at least once a quarter. The check herein

prescribed applies equally to all papers which required adhesive labels, and they should

be subjected to similar scrutiny.

225. In Appendix H questions are given for the use of an officer inspecting the English
Inspecting
Department and Mohafizkhana of the Collector's office with reference to records and Officer.

correspondence and also Library and Copying Department.

B.—Rules regarding record-room plan.

226. For every separate room which is used for the storage of records of any Index plans.

description, except current correspondence, an index plan will be prepared showing
clearly where every class of records in the charge of the record-keeper is to be found.

This plan will be hung up on the wall of the room. In addition a copy will be prepared of

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