Page 65 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

No. and Name of the Nature of document. Remarks.
date of letter party from
with which filed, whom the letter
was received.
1 2 3 4

(3) On the expiry of on month from the date of publication of the aforesaid notice all
unreturned private documents will be submitted to the Collector or Subdivisional Officer,
as the case may be. The documents will then be destroyed under the Collector's orders,

unless they are of permanent public interest or obviously of great importance to a private
person. In the latter case they will be treated as A class papers, and the letter with which

they were received should also be treated as an A class paper.
(B) Exhibits or private documents in connection with vernacular records—
(1) It has been laid down in rule 165 of the Manual that in vernacular records, exhibits

or private documents and the list or other subsidiary papers with which they were filed
are to be placed in a separate packet to be called the D packet, and rule 161 lays down
that this packet is to be placed on the same set of shelves as the C packets. The record-

keeper at the annual destruction of C papers shall also examine^ all tlie D packets of
that year (i.e., D packets more than two years old) and shall make a list of all the
unreturned exhibits or private documents found therein. The statutory general notice

prescribed in rule 227 should then be hung up on the notice board of the Collector or
Subdivisional Officer, as the case may- be. In the case of records in the Collectorate

record-room received from a subdivision, the notice should be published both in the
subdivisional and in the sadar cut-cherry. A copy of the notice with an extract from the
list should, as directed in the statutory rule, be served, if possible, on the party or the

agent of the party from whom each document was received.
(2) The notice and the list should be prepared in the following form:—
Notice to take back documents contained in vernacular records.

Notice is hereby given to the parties who filed the documents shown in the list below that
they will be destroyed unless they are applied for and taken away within one month from

the date of this notice:—
Case No. Nature of Names of Nature of the Names of Remarks.
case. parties. documents. persons filing.
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