Page 61 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

the covers, the despatcher will take the covers and the Postage Stamp Account Register

to the head clerical officer of the English office. The latter will verify the entries in the
register with the stamps on the covers and will initial the register if correct. He will check
the amount expended on each telegram by examining the office copy of the telegram.

220. No letter of any kind is ever to accompany a monthly bill for payments of salaries;

or any contingent bill which is neither unusual nor extraordinary, nor likely to be disput-
ed; or any bill regarding which only such short explanation is necessary as can be
submitted, in a few words, at the foot of the bill, or in a side note.

221. In case where grants are made, or charges sanctioned, by the Government, or the
Board, the disbursing officer is not to send copies of the order sanctioning the charge to

the Accountant-General. A copy of the order sanctioning the charge is sent to the
Accountant-General direct. It is, therefore, sufficient to quote in the bill the number and
date of the order.

Admittance 222. Admittance to the record-room should be absolutely prohibited to all persons other
to record-
room than the Deputy Collectors and Assistant Collectors serving in the district and the
prohibited. officers of the Collector's Court, except on production of a written order for admittance

signed by the Collector.

Measures for 222(1). The best precautions which local conditions admit should be taken against fire. A
the
prevention of resident care-taker on Rs. 12 per month should be appointed in all record-rooms except
fire in record-
rooms. when the Commissioner agrees with the Collector that the record-room is sufficiently
protected by the proximity of the Treasury or other Police guard. The care-taker should
be provided with a hurricane lantern and should sleep in one of the record-room

verandahs and keep the lighted lantern by him. It will also be the duty of the care-taker
during the day to keep the records and registers of the record-rooms from dust, damp,

white ants, etc. A reserve of two hurricane lanterns should be kept unlighted with the
Treasury guard to be lighted and used in case of an outbreak of fire. Axes for breaking
open doors or windows in case of fire and of syringes for putting out fire may be

purchased locally and should also be kept. Sufficient red fire buckets should be provided
to enable a continue as hand chain to be formed between the record-room and the

nearest source of water-supply. Instructions should be written out in the vernacular and

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