Page 66 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

3) On the expiry of one month from the date of publication of the aforesaid notice all
unreturned exhibits or other private documents will be submitted to the Collector or Sub-
divisional Officer, as the case may be, who will order their destruction unless they are of

permanent public interest or obviously of great importance to a private person. In the
latter case they, as well as the list or other paper with which they were received, should

be treated as A class papers and placed in the A file of the case to which they belong.

229. In the case of exhibits or other private documents that were consigned to the

record-room before the separate D packet was introduced, a similar procedure should
be carried out at the following times :—
(a) in respect of B and C papers at the annual destruction of the B and C files;

(b) in respect of A files at the quinquennial revision of the record-room directed in
rule 172.

229 (1). In the case of all returned exhibits or other private documents the date of return
and, if possible, the signature of the party to whom returned should be given in the

remarks column of the fly-leaf.

B.—Rules relating to destruction of documents whether public or private,
rendered entirely illegible or useless.
230. When a document is found to be entirely illegible or useless from age, worms or
Destruction
other cause, it may be destroyed at any time subject to the following conditions:- of spoilt
documents.
(a) The document must be personally examined by the Collector or Subdivisional Officer.

(b) In the case of a Subdivisional Officer, the sanction of the Collector must be obtained.
(c) In every case a memorandum must be prepared stating the fact of the destruction
and the nature of the document destroyed, and this must be signed by the Collector or

Subdivisional Officer.
(d) If the document is a private exhibit or document, the procedure laid down in rule 227
above for the return of such documents to their owners must be carefully observed.

C—Rules relating to destruction of documents regarding advances to Government

servants for the purchase of motor cars and for cycles, for house-building
purposes, for defraying the cost of passages of the officers belonging to places

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