Page 64 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

(h) On each plan is to be written the date of its preparation and it is to be signed by the

record-keeper who will be solely responsible that it is accurate and up-to-date.

CHAPTER V.
A.—Rules relating to the destruction of exhibits or private documents.
227. In exercise of the powers conferred by clause (2) (b) of section 3 of the Destruction
of Records Act, 1917 (Act V of 1917), the following rule is made by the Board of

Revenue, with the approval of the Governor- in Council:—
"No unreturned exhibit or private document shall ever be destroyed until a notice has
been 'publicly advertised in the Collector's Kutcherry that, unless objection is made, it

will be destroyed after the expiry of one month from the date of publication. A notice to
the same effect should also, when possible, be served on the parties interested."

228. The following subsidiary instructions under the above rule have been issued for the
guidance of revenue officers. They apply, as far as possible, both to subdivi-sional
offices and to sadar offices.

(A) Exhibits or private documents received in connection with English correspondence—
(1) At the time of destruction of C class papers of a file of English correspondence, or at

the time of consignment to the record-room of files that do not contain 0 class papers,
the clerical officer in charge of the department should have all the papers in each file
carefully examined and cause a list to be prepared of all the unreturned documents

found in it belonging to private parties. The general notice pre-' scribed in rule 227
should then be hung up on the Collector's notice board. If the document was originally
filed in a sub-divisional office, the notice should be published at the subdivisional office

as well as at the Collectorate. A copy of this notice with an extract from the list should, if
possible, be served on the party or the agent of the party from whom each document
was received.

(2) The notice and the list may be prepared in the following form—
Notice to take back private documents.

Notice is hereby given to the parties who filed the documents shown in the list below that
they will be destroyed unless they are applied for and taken away within one month from
the date of this notice—

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