Page 59 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

Government. It is to be observed, however, that a form must be sanctioned by

Government before it will be supplied.

Vernacular 210. The use of vernacular words in English correspondence unless, in any case, it is
words. unavoidable, is prohibited. If a vernacular word is unavoidably used, the English

equivalent must be added.

Vernacular 211. When the Bengali or any other native year is given, its corresponding English year
dates and
measures. should also be given. Similarly, when local land measures are mentioned, the
equivalents in acres or square miles should be stated.

Form and 212. The name and official designation of the writer of an official letter, with the number
despatch of
and date of the letter, is to be prefixed to it; the number and date of every letter referred
letters.
to is invariably to be quoted, and every paragraph is to be numbered. All
communications are to commence with a reference to previous correspondence

whenever there has been any. Communications which form enclosures to an official
letter to a superior authority should be superscribed as in the case of principal covering

letters, with the name as well as the designation of the officer by whose authority they
are written.

213. When a District Officer has passed a draft while on tour, and the letter itself issues
from his office, the signature should be as follows:—
A. B.,

Deputy Collector, for
Collector on tour.

214. If the draft has not been seen by the District Officer, the Deputy Collector should
correspond in his own name, adding, if such be the case, that he writes under the

instructions of his superior.

215. When District Officers are at their headquarters, they are expected to sign their own

letters.

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