Page 56 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

used for registers. For convenience of arrangement both when deposited in the record-

room and when m use on clerk's tables the use of thin volumes should, so far as
possible, be avoided. When the entries for one year ordinarily occupy only a few pages,
a suitably thick volume should, when possible, be used for the entries of a number of

years.

201. Where a clerk or muharrir is allowed to keep by him many back registers, such as is Back regis-
ters not to be
often the case in the tauzi and cess offices, he should be made to keep a list of the kept on
clerks' table
occasions on which he has to refer to any of them, and of the reasons which
unless
necessitated the reference. In the case of the tauzikhana, no such entry need be made needed.

until after the yearly reconciliation of the new with the old registers has been completed.

From this list can be judged whether the plea that such back registers must be kept by

him is valid or not.

Almirahs.
202. Much needless expenditure is incurred and waste of space permitted in the matter

of almirahs. Every consideration should be given to the height from shelf to shelf.

Shelves can easily be adjusted, and thus much space saved and expenditure curtailed.

Again, in many instances, each clerk is allowed a whole almirah when half an almirah

would be ample. This can easily be arranged for, and the necessary security obtained by

having the almirah doors cut through midway horizontally, the upper and lower portion
being each provided with a padlock. In almirahs used for English correspondence the

files and collections should be arranged lengthwise on edge, and flat. By so arranging

them, the file required is more easily obtained, and the space provided in the almirah is

more fully utilized.

202 (1). In order to prevent the ravages of white ants and insects, the floors of the
Floors of
record-rooms should be coal-tarred annually or washed once a week with some record-
rooms.
chemical preparation, e.g., solution of corrosive Sublimate, powder of naptha, tharital

(yellow arsenic solution) or phenyl. The expenditure on this account has been provided

for in rule 238.

202 (2). Record-rooms should be well lighted and, as far as possible, impervious to dust
Record-
and damp. As ventilation by means of windows involves the admission of dust in dry rooms.

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