Page 53 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

is genuine and authentic. Whenever an officer affixes a date to his signature or when a
date is given on an order sheet or other paper, the year should invariably be given, and

not merely the month and day.

Communica- 194. All communications, whether by letter or by endorsement, should be written on
tions to the
Board and forms prescribed by the Board, which can be obtained on indent from the office of the
Government.
Press and Forms Manager, Bengal. There are separate forms for letters and for
endorsements vide Forms Nos. 35 to 64a and 66 to 68 in Appendix C.

Transmission 195. The following rules should be observed in connection with the transmission of
of records.
Records to records to the Board, and from one Revenue Court to another:—
!!se transmit- (a) Records should be transmitted by parcel post, prepayment of the requisite postage
ted by parcel
post. being made in every instance in the manner prescribed by the postal rules, and no

parcel should contain more than the papers connected with one case.
Forwarding (b) In the parcel containing a record should be enclosed a forwarding letter (Form 67,
letter to be
enclosed. Appendix C), and the cover of the parcel should bear the distinguishing number and
date of that letter.

Letter of (c) A letter of advice (Form 68, Appendix C) should be forwarded simultaneously with
advice.
the despatch of the parcel, but separately and by ordinary letter post, and in it the
number and date of the forwarding letter referred to in the preceding clause should be

quoted.
Acknowledg-
ment (d) An acknowledgment (Form 67, Appendix C) should invariably be required from the
required. office to which a parcel containing a record has been despatched, ' and in the event of

none being received within a reasonable time, enquiry should be made to ascertain the

cause.
Forms to be
used. 196. In Appendix C are given the forms to be used in this connection, viz., No. 67, Form
of letter to accompany records, and Memorandum of acknowledgment, No. 68, Form of

letter advising the despatch of records. These terms may be obtained on indent from
the Press and Forms Manager, Bengal.
Records
when allowed 197. In order to prevent revenue records being unnecessarily detained in Civil or
to go out of Criminal Courts, the rules framed by the High Court , which provide for cases where
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the record-
room. records are called for by other courts are prescribed for adoption mutatis mutandis in
Collectorate record-rooms.

High Court's Circulars, 1918, Civil, Vol. I, Rules 88 and 90, page 106.
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