Page 51 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

189. The English correspondence of subdivisional officers is to be kept permanently at
Classification
and the subdivision. The general rules for the English correspondence contained in this
preservation of Manual will apply as far as practicable to the classification, arrangement, preservation
English
records at and destruction of English records at subdivisions.
subdivisions.

189 (1). Commissioners of Divisions are competent to sanction charges on account of
Commissioner
may sanction establishment retained at a subdivision for arranging the records of the office left vacant
retention of
establishment by the removal or death of a Deputy Collector, subject to the condition that the pay of no
at subdivision individual appointment exceeds Rs. 100 per mensem and that the cost can be met from
to arrange
records. the District Budget. Such sanctions should be communicated to the Accountant-General,
Bengal, direct.

Chapter III A.
Preservation and destruction of Birth and Death Registers.

189A. The birth and death registers should be deposited in the Magistrate's record room.

189A(1). On the 1st July of each year the local registrars should send the registers of
births and deaths of the preceding year to the subdivisional office by a special messen-

ger or by registered post, a complete list of such registers being sent to the Sub
divisional Magistrate one month beforehand so as to enable him to make arrangements
for their reception. On receipt of the registers at the sub divisional office the Sub

divisional Magistrate should, not later than the 1st of August of that year, despatch them
in proper order to the district record-room for preservation.

189A(2). It is the duty of Circle Officers and the Sub-divisional Magistrates to see that
the registers are punctually despatched to the sub divisional offices by the local

registrars. The record-room Deputy Collectors should see that there is no delay in the
receipt of the registers from the Sub divisional Magistrates. Reminders to the Circle
Officers should, where necessary, be sent by the outlying Sub divisional Magistrates.

189A (3). The registers for each year should be arranged according to the thanas within
the subdivision and according to unions within the thanas. To economize space the

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