Page 43 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

their decision within the month. From the shelves thus arranged the record-keeper and

his assistants will have no difficulty in finding any file, which may be required for
reference.

164. Sanads to revenue agents and licenses to stamp vendors are not to be treated
each as a separate case, but they are to be kept in monthly bundles.

C.—Classification, preservation and destruction of vernacular records.
165. Under the term "vernacular" are included all case records whether in English or the
Classification
of vernacular vernacular. Upon the completion of a case it is the duty of the department to which it
records. belongs to divide the papers of which it consists into four separate packets—A., B, C

and D,—of which A, B and C will consist of public papers classified according to
Appendix D, and D will consist of the exhibits and other documents belonging to private

parties filed in the case together with the list or other subsidiary paper with which each
such document was filed. Packet A will contain all papers that are of sufficient

importance to be permanently preserved, packet B will contain papers that may be
destroyed after 12 years, and packet C all papers that need not be kept for more than

two years excluding the year of disposal. The papers in packet D will be disposed of in
accordance with the rules laid down in Chapter V.

166. Notwithstanding the classification in rule 173 below, the Collector is
Special cases.
competent to direct in special cases that papers falling within class B or C may be
retained for longer-periods than twelve years or two years, as the case may be. When

the Collector may deem it necessary to pass such an order, he should specify the
number of years for which he considers the papers ought to be retained, and at the
expiration of this period the necessity. for their further retention will be again considered.

166A. Records of cases under the Land Improvement Loans Act, XIX of 1883, and the

Agriculturists Loans Act, XII of 1884, should be preserved (i) in the case of rejected
applications, for one year from the date of disposal, (ii) in the case of accepted
applications for three years from the date of repayment.

166B. Records of cases under the Bengal Alluvial Lands Act, 1920, shall be preserved

for 12 years provided that all money in deposit has been disposed of and, when there

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