Page 40 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

150. At the end of each year the serial numbers in Regis ter 41D of records, which have
Index of
not been returned, should be brought forward in red ink before any entries relating to the unreturned
new year are made. It will be the duty of the Deputy Collector in charge to examine the records.

register periodically and take steps to secure the return of these records, and as each is

received back its serial red ink number should be crossed out.

Records
retained in
151. Except records under examination prior to admission, no records should be record-room
to be entered
retained in the record-room which do not find entry in one of the prescribed record-room
in prescribed
registers. register.

152. Registers 41, 41A and 42 must be kept up regularly. Collectors are held personally

responsible for the expense of writing these up should they be suffered to fall in arrear.

Valuable
153. All quinquennial papers and rent-free registers, copies of title-deeds, bonds and
documents.
certificates or orders for loans granted under the "Land Improvement and Agriculturist

Loans Act," etc., and other valuable documents, are to be kept, under double lock and

key, either in a wired rack or in a separate almirah, the front and sides of which must be

furnished with wire-work, so as to admit the free circulation of air.

154. In each of such almirahs or wired racks should be kept a list showing what is List of
records kept
contained in the almirah or lack, and the documents should be arranged and the lists in almirahs.

written in such a way that any document required can be at once found. The contents
should be periodically compared with the list by the Deputy Collector in charge of the

record-room and the result of his comparison recorded in his inspection note.

155. The survey records, which admit of arrangement by villages, are not to be mixed Survey
records.
up with those relating to ordinary matters connected with land revenue, but are to have

separate registers. All pargana volumes, estate and village registers, and such
Register 42.
documents as consist rather of volumes than loose sheets tied together, must have a (Form No. 6.)
distinct shelf with a separate list forming an appendix to the general survey Register 42.
The form of this register is given in Form No. 6, Appendix A. The survey records and

maps must be specially inspected and mentioned in the Commissioner's report of his
visit to the Collector's office.

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