Page 39 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

146. A list of all the courts and departments from which the record-keeper has to receive
List of courts
and records should be prepared and the Collector should fix the date on which each
departments
from which department is to transmit its disposed-of records to the record-room. The date should be
and where the fixed in consideration of the volume of work in each department so as to ensure as far as
record-keeper
has to receive "possible that the records will come in evenly throughout the month and that one batch
records.
will be registered and shelved before another batch is due. The last date for the month
should be fixed so as to allow plenty of time for registering and shelving all the records
before the end of the month The roster, should fix dates for receipt of subdivisional as

well as sadar records. For the form of the list, see Form 19, Appendix A. A copy of the
list should be pasted inside Register 41B, and another copy should be hung up in the
record-keeper's office, and the record-keeper should examine it every day and send a

reminder to each defaulting department on the morning after the default. The list should
be shown to the Collector not less than once a month.

Procedure 147. The head of each department should forward to the record-keeper with each
for sending
records to monthly or quarterly batch of records and each annual batch of registers a certificate that
the record- all records of the previous months have been deposited in the record-room except the
keeper.
records noted below which are required for immediate reference. The record-keeper

should, see that the records which have not been deposited during the month in which
they were due to the record-room are, accounted for in the next month.

Reference to 148. When any case is required from the record-room for reference, the officer of the
record-room department in which it is required is to give a note to the record-keeper, specifying the
and removal
slip. case required. The record is immediately to be furnished, and the note kept in the bundle

threaded to the removal slip note the form of which is given in Form No. 25 in Appendix
B. If the Collector thinks fit, the removal slip may be used as a requiring note by the

officer sending for the record.

149. On the return of the record, the note is to be given up and cancelled. A register
Register 41D.
(Form No. 5.) shall be kept by the record-keeper, showing the records sent out from the record-room.
The form of the register is given as Register 41D, Form No. 5, in Appendix A. This form
is to be used for all vernaculars as well as English records removed from the record-

room whether current or not.

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