Page 31 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

113. The Bihar and Orissa and the Assam Gazettes at headquarters are to be sold as

waste paper at the end' of three years.
L.—Classification, preservation and destruction of registers.
114. No more labels are being reprinted. When the - stock of labels kept by the Press

and Forms Manager is i exhausted officers should arrange to type them in office and
affix to the outside cover of each Register showing the number, name, period for which

to be retained and the authority, whether of Government, the High Court, Board or Law
(samples are given in Forms Nos. 22 and 23, Appendix B).

115. In Appendix E is given a list of all authorized registers branch by branch (corrected
up to December 1916), showing the period for which each is to be retained. Registers
which, according to that list, are to be preserved for three years or less should not be

consigned to the record-room, but should be retained in the "office in which they were
written, and should be destroyed by that office with the Collector's sanction on the
expiration of the prescribed period. All other registers are to be consigned to the record-

room as soon as completed. Those that are to be preserved permanently will be entered
by the record-keeper in Register 57, and those that are to be preserved for more than

three years, but not permanently, in Register 57A. The forms of Register 57 and 57A are
given in Appendix A- Forms Nos. 7 and 8; Register 57 is to be preserved permanently
and Register 57A is to be destroyed when all the registers entered therein are

destroyed.
NOTE.-Registers of revenue deposits should not be regarded as "completed" until the
outstanding balances lapse to Government after three years as laid down in Article 255

of the Civil Account Code, Volume I.

116. Registers 57 and 57A should be arranged by branches as given in Appendix E, and

for each branch a separate volume or set of pages should be provided in accordance
with the estimated requirements of space for the registers relating to that branch.

Similarly, within the volume or set of pages one page or. a series of pages according to
estimated requirements of space should be set apart for 'the entries of the completed
volumes of each separate register. When the allotted space has been exhausted, the

entries should be carried forward to a new set of pages in the same- volume, or in a new
blank volume, as may be found convenient.

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