Page 19 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

carried out.

Destruction of 74. Before transferring any correspondence to the record-room under the above
"C" papers.
rules, all “0” papers should be removed from the files and destroyed.

Spare copies of
printed letters. 75. Spare copies of printed letters should be treated as "C" class papers and

destroyed after 3 years.

76. Deleted.

77. Periodical returns will have assigned for them a separate shelf or compartment.

H—Arrangement of files and collections of old English correspondence.
78. As mentioned in rule 59, as soon as possible after the close of each year, the
Transfer to
record room. correspondence of the year which has passed out of the category of ''recent

correspondence" will be transferred to the record-room as old records, along with
the registers of letters received and issued for that year and the Index Register

of collections and files. Without these registers the record-keeper must decline to'

receive any correspondence, except under express, orders of the Collector. It is also
the duty of the record-keeper to make such a scrutiny of the records made

over to him as will satisfy him that all "C" papers have been destroyed, that

each file has a proper fly-leaf, and that the papers are arranged in due-serial

order.

Removal of 79. Before placing the files so transferred on the old record racks, all file-hoards
file-boards.
must be removed. The boards so removed, if fit for use, must be put aside with
their tapes and made over to the Forms clerk to be entered in his Stock Register

and issued as required. The record-keeper should have a supply of file-hoards
for use in connection with files called for by the reference, department from the old
record-racks. The boards not fit for use must be repaired, if necessary, by the

daftri and put into the stock of stationery and forms for re-issue as required."

80. It is forbidden to the Forms Department, Bengal, to issue to the Board of

Revenue and its subordinate offices or to any offices which have been

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