Page 21 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

Contents of 84. On the front of the wooden board of each packet will be pasted Form 31,
packets. Appendix B.
Form No. 31.

Packets to be 85. The packets so formed will be arranged by departments on the record-racks,
arranged by
departments. and the year to which the packets belong should be labeled on the part of the rack

which is assigned to them.

86. On the label of Index Register No. 63 will be noted the number of the rack,

compartment and shelf where the files entered in that register are to be found.

Each rack, compartment and shelf must have its number conspicuously painted on
itself, if possible; otherwise on a black tin label with white lettering, securely

fastened in. its place.

87. It shall be the duty of the record-keeper on receiving records from any office or
Checking of
stamps by department for deposit in the' record-room, to ascertain personally or through the
record-keeper.
examination of a responsible assistant that on every document chargeable with
stamp-duty the head clerical officer concerned has made the prescribed entry

as to sufficiency or otherwise of the stamp borne [rule (a), section IV, Part III,

page 201 of the Stamp Manual, Volume I,1931] and that the rules regarding
cancellation of court-fee stamps have been properly carried out. Should any of

the stamps show signs of having been tampered with, or should 'there be any

deficiency or any suspicious circumstance, he must at once submit a report to his
superior officer. This examination may be made at the time of second punching

prescribed in rule 88 below.

88. The record-keeper of every court or office shall, when a case is decided and
Second
punching by the record consigned to his custody, punch a second hole with a triangular
record- punch in each label distinct from the first, and at the same time note upon the fly-
keeper.
leaf the date of his doing so. The second punching should not remove so much
of the stamp as to render it impossible or difficult to ascertain its value or

nature, and should be made on the day the records are received in the record-
room, or as soon after as possible and should not await the inspection or

examination of the records. These directions apply only to adhesive labels used
under the Court-fees Act. Impressed stamps used for denoting- court-fees need

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