Page 12 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

consult the officer in charge. In all cases, however, it should be distinctly understood

that, notwithstanding the absence of special orders, reminders should be issued at earlier
periods when, the clerk in charge of Register No. 61 can see from the subject of the letter
or judge from known circumstances that-an early reply is desirable: in such cases he

should take the orders of the head assistant of the department or branch, and this should
usually be done at the time when-he enters the letters, in the register.

39. In issuing a reminder care should be taken that the subject-matter of the letter to
which it refers or of the enquiry to which the reply is wanted is invariably given in a

clear but concise way in order that the officer who receives the dak may at once know
what is wanted without referring to the office. This rule applies to all reminders of every
kind.

40. Any letter regarding which the Collector has passed special orders for the issue of
reminders, or in which a reply has been asked for by a specified time, must be entered

by the head clerical officer of the department concerned in a "Forward Diary", under the
date on which the reminder is to issue; and that officer will be responsible for the issue of

the reminders.

41. When no reply is needed", this will be expressed by "ST. R." (No reply) in column 7

of Register No. 61. For letters, described in rule 40; S. R. (Special reminder) will be
entered across the columns 8 and 9.

42. When in any office or branch of an office the number of letters issued is very small,
the "Forward Diary" may be used for all reminders.

43. In offices in which the card file and card index systems are used, the special rules for
reminders issued in a separate pamphlet under those systems will be followed.

The clerk in charge of Register No. 61 will note in columns 8 and 9 of that register all" reminders
issued by him in the manner illustrated thus :-

"A. No. , dated 1st April 1909" (for first reminder).
"B. No. , dated 15th April 1909" (for second reminder).

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