Page 11 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

Ordinarily, three copies can be prepared on foolscap paper by a single operation from a

type-writer. And if more than three copies are required, they may be obtained by
duplicators where they are in use. Where there is no such machine, or when less than
seven copies are required, three copies only should be prepared by type-writers and

transmitted, leaving the .remaining copies to be prepared in the offices through which the
orders or reports would pass.

D.—Reminders.
[N.B.—Rules for the issue of reminders apply to offices in-which the card index system is

not in use.]

35. If the officer who drafts a letter that requires a reply has passed therein no order

regarding the issue of reminders, and no general orders on the subject have been issued
by the Collector, the clerical head of the department or branch concerned will note on
the draft the necessary orders. When in the letter itself a reply is called for by a specified

time, the day following the expiry of that period should be fixed as the date for the issue of
a reminder. Similarly, when the reply has to be incorporated in a report which is due to a

superior authority by a fixed time, and no time has been specified for the receipt of the
reply, the clerical head of the department or branch will note on the draft when a
reminder should issue. If the draft is on a printed docket form, the order regarding the

reminder will be written in the appropriate space. If it is on plain paper, the order will be
written on the top right-hand corner after the affixing of the docket stamps.

36. When the letter is entered in" Register No. 61, the clerk in charge of that register
will copy this order regarding reminders across columns 8 and 9 of the register and
will be responsible for duly issuing the reminders.

37. Ordinarily reminders should issue in the printed forms prescribed by the Board.

38. In ordinary cases, and in the absence of special orders under rule 85, the first-
reminder should issue one month from the Issue of the original letter. It should be

followed by another reminder after 14 days. If no reply is received within seven days,
the case should be submitted by the clerk in charge of Register No. 61 to the head

assistant of the department or branch for his orders, and the latter will, if necessary,

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