Page 7 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

16. If the letter be the commencement of a new and not in continuation of an

existing file, it will form the nucleus of a new file, to which will be assigned the next
consecutive file number within the collection to which it belongs, and also a suitable

file "subject" or "title". An entry of the file will -then at once be made in the Index
Register, No. 62, Form NO. 11.
17. If the letter is in continuation of a file which has already been formed, the Procedure for
putting up
reference clerk will get out the file to which it belongs will assign to the fresh letter
letters.
the next consecutive serial number of the series of letters of that file, will place the
fresh letter on the top of the file, and write up a fly leaf, which will remain with the

file. When a private or exhibit is received with a letter, its sub-number should be
separately entered in column 1 of the fly-leaf, its description in column 2 and the
letter D in column 5. The serial number of the letter should be entered in the space

provided for the purpose in the standard forms or in the docket stamp. He will
enter in pencil on the margin of the letter, the serial number or numbers of the

previous letters to which reference is made, and will, when necessary, get out any
other files required for the elucidation of the subject-matter of the new letter.
References to letters in the current file should ordinarily be made as above

indicated, but flags may be used to mark letters in other files put up or maps or

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