Page 4 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

"Settlements"; so also there may be a collection entitled ''Wards' Estates,'' another

''Embankments," and so on; each such collection would consist of so many separate files,
each file containing correspondence relating to one ward's estate, or to some one distinct
question relating to one ward's estate, or to one embankment. It is convenient, in starting

this system, that the Collector or Sub-divisional Officer should, from his general knowledge
of the business of the office, sketch out a list of collection titles which suggest

themselves to him under each department. But the number of collections and their
titles must not be rigidly fixed"; they may be freely added to in the course of the
year, as found convenient. For instance, although one collection would be

entitled “Wards' Estates'' within which all files regarding wards' estates would
ordinarily fall, yet in any district in which, one or more very large estates entailing
much correspondence happened to be under the Court, it would be convenient

to have a separate collection for each of such estates, within which the
correspondence on each different question might form a separate file.

6. Many letters received in, or issuing from, Collectorate and subdivisional offices
Miscellaneous
are of very transient interest, or are such that the correspondence begins and Collection

ends with the lone letter and its reply. The classification of such letters and the

sorting of them into files and collections will not-be worth the trouble it would

entail, nor is it necessary. In such department should be opened a

"Miscellaneous collections", within which all such letters may be placed

chronologically without reference to subjects.

Departments.

The correspondence of a Collector's office may be divided into the following

departments, and as many others as may be found convenient:-

l.- General Department.

II.- Account and Treasury Department.

III,- Excise Department.

8. The smooth working of the system will depend much on the correct and Registers.
careful registration of the letters received and issued.-Three annual registers

will be maintained, viz.:-
I.- Register of letters received. (No. 60.) Form No. 9.

II.-Register of letter. (No: 61.)—Form No. 10,

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