Page 250 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

18. Have any steps been taken to get rid of useless and
obsolete books from the library, where space is needed
for other books? (Rule 269.)
19. Are the lists of officers in charge prepared up to date
and hung up? (Rule 246.)
*20. Are registers of books received and issued
kept jiroperly ? (Rules 251 and 261.)
21. Does column of the register of books received show
the almirah and shelf number where each book is
placed? (Rule 251.)
*22. Are all books, etc., stamped as soon as they are
received in the library? (Rule 252.) 23. Is the library
thoroughly inspected periodically and by whom? (Rule
266.)
24. Has necessary action been taken on all the points
raised in the last inspection notes of (a) Commissioner,
(b) Collector and (c) Deputy Collector?
Form No. 75.
Questions for the Inspection of Copying Department. Observations by
Inspecting Officers.
[References are to the Records Manual, 1943,
when no other Manual is specified.]
OFFICE,
COPYING DEPARTMENT.
N B.—In regard to questions thus marked (*) the reply
should be given by testing a few instances.
1. When was the department last inspected by the Deputy
Collector in charge, the Collector and the Commissioner?
(Note 2, Preamble.)

2. In last three years how often have the Deputy Collector
and the clerical officer in charge of the Copying
Department been changed? What are the names of the
Deputy Collector and the clerical officer in charge,
and how long has each been in charge? (Note 2,
Preamble.)
*3. Are applications for information as well
as for copies made in printed forms? (Rule 277.)
4. Has the Nazir a good supply of these forms?
(Rule 276.)
*5. Are the registers of applications for information
and copies regularly maintained and axe they up to
date? (Rule 276.)
6. (1) Are applications numbered consecutively as
they are registered in registers 15 and 16? (2) Are they
filed consecutively in monthly files without fly-leaf?
(Rule 280.) Are they destroyed when three months old
after inspection by the Deputy .Collector in charge ?

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