Page 72 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

249. In preparing a catalogue a bound volume with an appropriate typed flap heading

should be used. Under each class where all entries relating to existing books have been

made, a certain number of blank pages should be left for future entries. At the end of the

volume a few blank pages should be reserved for the purpose of entering therein books

of any class for which the space allotted has proved insufficient. The necessary cross

reference to such pages should be made.

Access to
250. The library is to be kept open during office hours, the keys being in the charge of
library.
the librarian, or, in his absence, of such clerk as the head clerk may depute.

251. A register of all books, reports, returns, etc., received in the library is to be Register of
books received
maintained in the following form—vide Form No. 12, Appendix A: — No. 77.

Month. Date. Title of No. of No. of From How Remarks.
book. volumes. copies. whom disposed
received. of.
1 2 3 4 5 6 7 8

In column 7 above a note should be made showing the almirah and shelf in which the

book in question has been placed. The librarian's signature should appear in the
remarks column against each book received. As soon as anything is received in the
library, it must at once be entered in this register. Once a quarter the head clerk will

submit it for inspection to the District Officer/ Subdivisional Officer.

251 A. A register of all correction slips received is to be maintained in the following

form—vide Form No. 12A,
Appendix A: —
(1) Serial number.

(2) Description of correction slips:—
(a) Slip number.

(b) Name of Manual.
(3) Date of receipt of correction slips in office with initials of Superintendent or head
assistant.

(4) Number of copies received.
(5) Number of copies of the Manual in the library.

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