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Chapter 5:
Gator Goods for Gator Purposes
UFID/Gator 1 Card and the keys remain UF property. We ask you to
responsibly manage their use. This means:
As a UF employee, you will be issued an eight-
digit UFID number that is also associated with y No unauthorized use, lending, borrowing,
your Gator 1 card. Your UFID is the primary or duplicating of university keys; and
way of identifying you in virtually all university y No unauthorized entry to university
records and transactions. Your Gator 1 card also property, including unauthorized entry
can provide entry into various buildings and/or outside of work hours (unless you have
offices and allow you to ride the regional transit prior or standing approval from your
bus for free—so, it’s kind of a big deal. supervisor)
Like a Social Security number, the UFID number We know this may seem a little bit patronizing,
is unique to each person and each person is but think about it as a safety concern. We need
assigned only one UFID number. You can read to be sure that UF buildings are secure and the
more online about your UFID. people inside are safe. To effectively accomplish
these goals, we really do need to know who has
If you are a new employee, you can read more
about how to get your Gator 1 card by visiting access to our buildings.
ID Card Services. (Note: If you work on the Travel/Mileage
Jacksonville campus, you will be issued an ID
badge locally, but it will be a little different from Reimbursement
the Gator 1 card. IFAS employees who work If UF asks you to travel for work purposes, you
away from the central Gainesville campus are will more than likely be reimbursed for the
not typically issued a Gator 1 card.)
travel costs, including mileage. Of course, we
aProTip: As a gentle (but hopefully have a policy to be sure this practice is done
obvious) reminder, you should never let another consistently, fairly, and transparently. If you are
person use your Gator 1 card. And, if it gets lost told you will need to travel, the best thing is to
or stolen, immediately report this to the ID Card talk to your supervisor about how to address
Services Office at (352) 392-UFID (8343) or the costs associated with the travel, as some
deactivate the lost card online. practices (especially expenditures requiring
preapproval) may vary slightly from department
Keys and Badge Access to department. As a general rule, you will need
to obtain approval prior to committing to or
In some instances, your Gator 1 card may serve engaging in any work-related travel. Every
as your key to gain access to certain buildings department is on a budget, and even costs
or offices. In other instances, we may still be like these add up quickly. The UF Travel Policy
old school and issue you a physical key. Your provides additional details.
supervisor will determine what type of badge
access you need and what types of physical keys
you should be issued. Keep in mind, the badge
25 TEAMS/USPS Employee Handbook (Sept. 2018)
