Page 149 - Flipbook New Admin Staff

Option 1 – Employee Reimbursement/Employee one person’s actions can really tank the work
Paid. A reimbursement provided to faculty and
staff members for the acquisition of the device
and the monthly service charges.
Option 2 –University Provided/Corporate Paid.
Departments must maintain documentation of
the justification for the staff or faculty member’s
need for the device. Calls should be made or
received primarily for official business.
You can read more on the Procurement Services
page addressing Cell Phones and Wireless
Communication Devices.
Acceptable Use (of
Computers and Internet)
Policy
Many UF positions require the use of computers
and the internet. To ensure cybersecurity
and general workplace productivity, you are
expected to appropriately use the computers,
software, networks, and electronic devices
made available to you through your UF position.
The Acceptable Use Policy contains a lot of
details, but there is also a nice summary of this
policy detailing acceptable use expectations and
some general rules.
Some employees have violated this policy in
ways that are, frankly, a bit shocking. Will you
get in trouble if you spend the whole work day
shopping for yourself on Amazon? You bet. Will
you get in trouble if you run your home business
from your UF computer? Yep. Will you get in
trouble if you download (or watch) what we
will delicately call “adult videos” on your work
computer? Do you really need to ask? But, yes,
you will get in trouble for that—big, big trouble.
Granted, naturally, the overwhelming majority of
our UF staff would never dream of doing these
types of things at work. Really—amazing people
work at UF. But when just one person engages
in this type of behavior, often the people around
that person know this is going on. And, well, that
27 TEAMS/USPS Employee Handbook (Sept. 2018)
environment and morale for a whole area, even
a whole department. If you think about it, that’s
really selfish and pretty unfair.
Password Security
In your role, you will have access to many
functions within UF’s cyber world that can put
you and the systems serving our institution at
risk. You should never give out your Gatorlink
user ID or your password for accessing the
various systems in use across campus. Yes,
even outside scammers will try to get you to
give them your password in emails or other
communications disguised as coming from
legitimate UFIT departments (or other UF
departments) or UF individuals. Best practice is
to hold your login and password information as
highly classified and not give it to ANYONE. This
includes your most trusted coworkers and even
your supervisors. You can be held accountable
for all actions taken while logged in with your
user ID and password, so make sure you keep
that information to yourself.
aProTip: Nowadays, we all have to
remember so many usernames and passwords.
It is more than a little tempting to write them
down. And that’s alright, but do not write
down the actual password. Use a code only
you will understand or a hint that will help
you remember it. A post-it note under your
keyboard with your username and password is
not what we would call a best practice.
Monitoring in the
Workplace: Email, Computer,
Voicemail, and Internet
UF leaders and administrators really, really do
not want to be thought of as Big Brother. They
have no time or interest in spying on employees,
and any monitoring systems/equipment used
are mostly to ensure the work environment
is a productive and safe one. However, it is