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City of Encinitas Permit and Service Delivery — Performance Standards + Process Guide

TI O N 9 n Prepare the Cycle Review 2 Comment/Incomplete Letter. Prepare

the Cycle Review Letter, which typically includes the following:

E C • A statement of completeness pursuant to Section 65943 of the
Government Code;
S
• Estimate of target decision date (explain reason if it is different
from initial target date);

• Summary of issues and how to correct;
• Include language in the comment letter to require a meeting
with the applicant/representative and staff (project planner,
supervisor and other city department staff if necessary) to review
the comments before the next submittal. No new submittal will be
accepted without a meeting.

n Review with Supervisor. Supervisor must review the comment letter
for accuracy and completeness prior to releasing the letter to the
applicant. A meeting task assignment must be assigned in e-Project
Source for the project planner to discuss and review the comment
letter with the supervisor.

n Release Letter. Send Cycle Review 2 Comment Letter to applicant/
representative and copy the property owner (if not the same as
applicant).

n Contact Applicant. Contact the applicant to schedule a meeting
to the review comments. If the application is incomplete, work with
the applicant to develop a plan to ensure that the next submittal is
complete. A meeting task assignment must be entered into e-Project
Source.

n Update e-Project Source. Project Planner must update tasks in
e-Project Source.

3 Cycle Review #3

Follow the same procedures listed in Cycle Review #2 with the following
modification.

n Convene a Project Issue Resolution (PIR) Meeting if Still
Incomplete. If application remains incomplete, staff must discuss

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