Page 480 - Onboarding May 2017

New Vendor Set-up and MCA/ROE
⇒ Send a Vendor Information Request Email Template to prospective vendor. Vendor
follows the steps in the email to register online in Havi. Once the vendor submits
their registration, an email is generated to the SCS team to review and send a draft
MCA/ROE to the vendor.
 MCA/ROE administration
- SCS sends the updated MCA/ROE in PDF format to the CM and to the contact
names listed on the Havi registration. If vendor requests changes/updates to the
MCA/ROE, SCS forwards changes to DineEquity legal representative for
approval. DineEquity will make appropriate changes and return to SCS. SCS
will ensure MCA/ROE is in PDF format and send back to the CM and to the
vendor.
- Once the vendor returns the signed MCA/ROE, the SCS will upload the signed
MCA/ROE to the Havi contract module.

Vendor Request for Proposal (RFP)

 The RFP Calendar provides a roadmap for each CM’s RFP plans each year.
Information is entered into the “CM Data Entry” file under the appropriate year, as
requested. This information is used not only for goal development, but also by SCS
and Admin resources to plan support and resourcing for these projects throughout
the year.
⇒ Collect information required to conduct vendor Request for Proposal (RFP). Use of
the Havi Sourcing module is recommended – complete the Sourcing Project
Request Form and click Submit on the form to send to the SCS team for project
setup. Detailed instructions for the Sourcing process can be found here - Sourcing
Process - Category Manager Role.
 Havi’s Sourcing tool will provide in-depth freight analysis for your project, however
you can contact the Logistics Manager for additional assistance with freight
optimization of your project.
⇒ Finalize and present the CRN/Program Summary with RFP award recommendation
and collect approvals and signatures (on the Contract Guidelines document) from
the Director and CPO via PRC Prep meeting. PRC approval is also needed if >$15
million and Board Chair approval needed if >$50 million/multi-year awards.
⇒ Send all bidders Notification Letter or Letter of Intent

Supplier Service Agreement (SSA), Exhibits and Certificates of Insurance (COI)
⇒ Contact the Contract Administrator (CA) and request draft SSA/Exhibits be initiated
for a specified vendor. These contract documents are sent via Havi and are redlined
and signed electronically.

Contract Development Process –Category Manager Page 5