Page 68 - 2019 Info to Resident Applicants

Text Book/Educational Materials Ordering Procedure:
*You cannot use your funds to purchase electronic equipment (computers, laptops, smart phones and/or
tablets).

All residents receive a $250 annual book allowance. Unused funds carry over to the next academic year
but must be used by the last day of your training. Residents must purchase all educational materials
themselves and be reimbursed (see reimbursement procedure below). You may purchase textbooks, e-
books, and other educational materials, via the internet, retail stores, or at the Pitt Book Center.
Expenses for smartphones, tablets, laptops and computers are not reimbursable. Educational items
purchased at the Pitt Book Center are given a UPMC discount and are not charged Allegheny County
sales tax (7%).

To place an order at the University of Pittsburgh Book Center (discount rates, not tax):
412-648-1455
Fax 412-648-1902

You will need to supply them with the title of the book, the author(s), and if possible the publisher. You will
need to pay for your order and then get reimbursed for your expense.
They can send the book(s) to you via campus mail or you can pick them up. If you prefer, you can visit
the book center in person to purchase books – 4000 Fifth Avenue. To purchase an ACOG publication
(Precis, Prolog, Compendium, etc.), you will need to also provide the book store with your ACOG Junior
Fellow membership number. Please note that you will not receive the 10% discount on any ACOG
publications and will need to pay shipping.

Procedure to Receive Reimbursement for Expenses:

1. Authorize both Diana Brucha and Michele (Missy) Nix as an authorized user in MyHUB:
Go to MyHUB  Supply Chain  My Expenses  Authorize User  + NIXM201147 and
BRUCHADL88  Save
2. Submit your receipt to Missy Nix within 14 days of purchase. Please note, that the 14 days
is a UPMC policy and no exceptions can be made:
https://infonet.upmc.com/UPMCPolicies/_layouts/15/WopiFrame.aspx?sourcedoc=/UPMCPolicies/SYSPolicyDocumen
ts/HSAC0500.pdf&action=default

You will be able to determine your current balance at any time. Missy will maintain an Excel spreadsheet
with your starting balance and purchases. The spreadsheet will be available to you in your files/folder in
MedHub. She will update this each time you submit a receipt.

Revised: June 2019