Page 1 - HCG Newsletter July August 2018
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VOLUME 1      ISSUE 6
                 HAYWOOD COUNTY CONNECTION


                              Employee Newsletter





                                                      Emergency Contact Information

            July/August 2018

                 Inside This Issue      If you haven’t done so already, please fill out the electronic form linked
                                        below to update your emergency  contact information. We have
       1     Emergency Contact          provided some questions and answers as to why this is important for
             Information                each employee to complete.

       2     New Skype for Business       What are we collecting? How are we using it?
             Information Technology     The form is separated into three sections.
       3     Fun and Games from
             Recreation and Parks          1.  The  Employee Information  section  is designed to collect
                                               information about who you are and where you work. This
       4     Retirement                        information is used to update our 9-1-1 database so that when
             Announcement                      you call 9-1-1 from your office phone, the correct address and

       5     Public Library August             office number is displayed to the 9-1-1 Telecommunicator. It is
             Programs                          also used to place you in a specific group for our emergency
                                               alert system so that  you can  be notified  by department or
       6     Public Library August             location of any event that may affect your workplace.
             Programs continued

       7     Public Library Summer         2.  The Contact Information section tells us how we may contact
             Program Photos                    you for emergency alerts as well as non-emergency information.
                                               You may be notified  by text message or  voice recording for
       8     July/August Birthdays             emergency alerts, and may be  contacted by mail with
       9     July/August Anniversaries         information regarding your retirement or benefits.

                                           3.  The Emergency Contact Information section tells us who should
                                               be notified should a personal emergency occur.

                                          Is this secure?
                                        Yes. The electronic form is encrypted so that your personal information
                                        provided cannot be intercepted by unauthorized persons. This data is
                                        considered confidential in nature and will not be shared beyond those
                                        with a need to know.

                                        Do I need to do this?
                                        Yes. Even  if your department has previously submitted emergency
                                        contact information recently or your information was collected
       Click here to link to            previously by the HR department and has not changed, we still need
                                        you  to  complete  the  new  form.  This  allows  us  to  ensure  that  all
              the form                  information is up to date and you are reachable in an emergency. We
                                        ask that you take a few moments NOW to complete this short form. If
                                        we have not received it, we will  continue to remind you  and  your
                                        supervisor until it is completed.
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