Page 605 - Area X - H

1-lapsed application
CF/SF Create inventory of all 5-90 to 100% of all 5- no error Records personnel
records records 4- with 1 error Admin, personnel
4-60 to 80 % of all 3 - with 2 errors
records 2-with 3 errors
3-40 to 50 % of all 1 - with 4 or more
records errors
2-20 to 30% of all
record
1-10% of all records

Finance
Liquidation of Cash
Advances
Prepare and Submit SPF Sign liquidation reports 5 - complete 5- no error 5 - immediately Finance department/
Liquidation Reports 1 - incomplete 4- with 1 error 4 - within 5-10 minutes Accounting Personnel
3 - with 2 errors 3 - within 1 1 -1 5 minutes
2-with 3 errors 2 -within 16 to 20 minutes
1 - with 4 or more 1 - after 20 minutes
errors
SPF Monitor liquidation of 5 - 3 or more days before the Finance department/
cash advances reglementory period Accounting Personnel
4 - 1 to 2 days before deadline
3 - on set deadline
2 - 1 to days after deadline
1 - 3 or more days after
deadline

SPF Prepare and Submit 5 - complete 5- no error 5 - 3 or more days before Finance department/
liquidation reports to 1 - incomplete 4- with 1 error deadline Accounting Personnel
COA 3 - with 2 errors 4 - 1 to 2 days before deadline
2-with 3 errors 3 - on set deadline
1 - with 4 or more 2 - 1 to days after deadline
errors 1 - 3 or more days after
deadline

Purchase Orders
SPF Review purchase order 5 - complete 5 - immediately Finance department/
under GF/STF 1 - incomplete 4 - within 5-10 minutes
3 - within 1 1 -1 5 minutes
2 -within 16 to 20 minutes
1 - after 20 minutes
SPF Sign Funds Availability 5 - immediately Upon receipt Finance department/
on Purchase Orders of POs/SDs
4 - within 5-10 minutes

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