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Pay Procedures

Title: Pay Procedures

Regular Pay:

Employees will be paid on the last working day of each month by direct deposit.

All ten-month certified employees employed under a contract will receive equal payments that total their
contract salary, from August to July inclusive.

All twelve-month employees will receive their contract salary, in equal payments, from July thru June
inclusive.

The Board of Education, per state statute requires its employees to have their paychecks directly deposited
into their bank accounts. Payroll checks may be split between accounts if desired. Direct deposit
continues from year to year unless an employee terminates employment or submits written notification of
their desire to modify the direct deposit accounts. The last paycheck of the school year may be
withheld if obligations have not been met by employee before school year ends.

It is the employee’s responsibility to notify the payroll department when a bank account designated for
direct deposit is closed or is planned to be closed. The payroll department needs at least fifteen days to
effectuate the change. Without proper notice, the payroll check will be rejected by the bank. Funds will
not be able to be replaced until the “bounced check” is returned to the district. This process can take
up to two weeks and will delay the employee’s receipt of their payroll check.

The Board of Education utilizes an Electronic Time Clock system to capture non-exempt employee time
for payment of hours worked. Hours worked are collected and imported into the MUNIS ERP system and
processed once a month.

Payment by Payroll Voucher (applies to any required payment not captured electronically)

All other adjustments or required payments to an employee will be submitted by Payroll Voucher Form.

Payroll Voucher Forms are collected and processed once a month. Completed vouchers must be received
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by the payroll clerk by the 15 of the month. Any vouchers not completed in full will be returned to the
employee for correction and payment will be delayed.

Any hours added to the work schedule must be approved by the Business Administrator prior to the
commencement for the additional work time.

All overtime must be pre-approved by the supervisor after consultation with the Business Administrator

All vouchers must be signed by the employee and the school principal and/or the individual who has
authorized the extra hours.

Changes to Payroll

All other changes to be made for tax or voluntary deductions must be forwarded to the Business Office
(Attn: Payroll) “In Writing” two weeks prior to the pay period that these changes are to take effect.

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