Page 43 - HCSD SOPandIC Manual

SECTION VII – FACILITIES

Use of School Facilities

Title: USE OF SCHOOL FACILITIES

Purpose: Since the schools belong to the people of the school district and since the plant facilities
are established, maintained, and operated by funds provided by local taxes, the Board of
Education accepts the responsibility for making its plant facilities available to responsible
organizations, associations, and individuals of the community for appropriate civic,
cultural, welfare, or recreational activities which do not infringe upon, nor interfere with,
the conduct and best interests of the school system.

Policy: EBH – School Facility Rental

Procedures:

The Board of Education authorizes the Superintendent or Business Manager to approve and schedule the
use of school facilities by school related and non-school organizations as per the HCSD Facility Rental
Policy and Board Regulations.

A request for use of facilities form will be obtained and completed by the organization requesting use. All
required certificates of insurance as well as hold harmless agreements will be attached to the request.

Special requirements for the use of auditoriums, cafeterias, gymnasiums, and/or equipment will be
considered.

All applicable fees and reimbursement of expenses will be determined and conveyed to the organization.

A copy of the approved use of facilities form indicating the fees to collect will be forwarded to the person
responsible for collecting payment.

The event should be placed on a district calendar, if applicable, for distribution to all appropriate parties.

FORMS: Application for Use of School Facilities

https://hinds.msbapolicy.org/Portals/Hinds/Exhibits/EBH-F1-APPLICATION FOR USE OF CERTAIN
SCHOOL FACILITIES.pdf

https://hinds.msbapolicy.org/Portals/Hinds/Exhibits/EBH-F2- Application for Use of Certain School
Facilities-2.pdf

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