Page 47 - HCSD SOPandIC Manual
P. 47
Billing Procedure for Facility Usage
Title: Facilities Billing Procedures
Purpose: To ensure that revenue is collected for building usage.
Staff
Assigned: Accounts Receivable/Accountant, School Bookkeeper, Assistant Business Administrator
Procedures:
Preliminary Bill
1. Preliminary bill will be generated when form is signed by Superintendent or Business
Administrator.
2. Accounts Receivable/Accountant will generate preliminary bill for rent only.
3. All calculations will be checked for accuracy.
4. Bill will be forwarded to Requestor.
5. All checks received will be turned over to Accounts Receivable/Accountant within one working
day of receipt for deposit.
Final Bill
1. Final bill must be completed within five working days of event.
2. Accounts Receivable will generate a final bill to include, custodian overtime and rental of
facilities fees.
3. All calculations will be checked for accuracy.
4. Business Administrator will review final bill and return to Accounts Receivable/Accountant for
appropriate distribution.
5. All checks received will be turned over to Accounts Receivable/Accountant within one working
day of receipt for deposit.
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