Page 84 - HCSD SOPandIC Manual

Generate Annual Contract Letters/Create Mailing Labels, etc. Export Employee Data from Personnel
Generate Letters or Labels using Microsoft Word Export Employee Data from Personnel
Generate Letters/Labels from Microsoft Word Export Employee Salary Data from Personnel
Determination

Once the aforementioned is reviewed and the priorities or direction of the district is established the
Business Administrator should approach the Board of Education with the findings. The Board of
Education should prior to determination, analyze the recommendation for ERP compliance, but make sure
that all changes in procedure and process also adhere to Board of Education policy, maintain appropriate
user authority and user access and district wide protocols for accessibility.

Internal Controls

The Board of Education should establish internal control procedures for all systems (fund accounting,
personnel and payroll) regardless of true system integration or multi systems (many modules) integration.
No one individual should have control within all systems. Annual review should be done via an internal
control check. (See attached sample document- which should be completed in-house and by the district
auditor independently).

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