Page 82 - HCSD SOPandIC Manual

Automatically Update New Fiscal Year Payroll Salaries for all Employees
(Personnel to Payroll)
At the beginning of each new fiscal year, salary information can be updated for all employees
automatically. Districts who utilize third-party payroll applications (such as ADP) may have to manually
enter in each new salary amount for every single employee. If system integration is used this should be an
automated process for those districts that utilize both Payroll and Personnel applications. Personnel
provides the ability to maintain historic, current and future year salary information, allowing Payroll to
access this data when it is time to update individual employee salaries.

Synchronize Contracted Salaries
This function would update the “Salary” field with employees’ total calculated salary amounts from
Personnel.

Print Sick/Personal/Vacation Day Balances on Employee Check Stubs (Personnel to Payroll)
Districts routinely provide employees with their balance of contract days throughout the year. One method
to provide this information is to generate a hard copy report (which can take some time to print and
distribute to each and every employee).
Districts that utilize system integration have the ability to streamline this process by synchronizing this
information between the two applications, allowing the balance of contract days to be printed directly on
the employee’s check stub in Payroll.

Synchronize Contract Days Remaining
(AESOP Systems to Personnel)
Many districts take advantage of utilizing outside automated substitute placement systems (such as
AESOP). These systems provide on-line solutions for absence tracking and substitute placement.
Entering the district’s daily attendance and substitute information can be time consuming and labor
intensive. System integration should be able to import attendance records, which automatically generates
employee attendance records within Personnel from your AESOP file, reducing the need to manually
enter this information. This function is available to all districts who utilize either of the AESOP systems.
Key benefits include increasing the district’s efficiency in: 1) filling teacher absences with substitute
teachers, and 2) automating the attendance data entry process. For those districts whose attendance is not
entered on a daily basis (due to work overloads or staff absences), integration between the two
applications aides districts with keeping their attendance current and up-to-date, providing school
administrators access to accurate and reliable absence information on a timely basis.

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