Page 78 - HCSD SOPandIC Manual
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SECTION XIV – INFORMATION MANAGEMENT
Information Management
Subtitle: Securing of sensitive (written or paper) information
Purpose: To ensure that sensitive information is properly handled and limit the potential exposure
of information from being obtained through the district
Procedure:
1. Sensitive information will be housed in a locked cabinet or behind locked doors.
2. Access to keys will be restricted to personnel authorized to view the information.
3. Keys will be marked “do not duplicate” and copies should be prohibited, except as needed.
4. Areas housing sensitive information will be locked whenever the areas are not staffed.
5. Wherever possible, sensitive information will be stored away from high traffic areas.
6. Original sensitive information files, should be housed in a fire rated cabinet, where possible.
7. Backups of paper documents should be treated as sensitive.
8. Electronic documents should be backed up daily and paper documents should be housed in locked
areas.
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