Page 93 - HCSD SOPandIC Manual

members, parents and family members, school staff, teachers, district staff, etc. regarding the
Federal Programs and SPED plans for the new funding/school year.

5. The FPD will conduct a staffing review in January/February of each year based on 85% of the
current year’s allocation to help determine the potential level of personnel funding at the school
level for the upcoming funding year.

6. The FPD will meet with principals and Title I school contacts during February/March to review the
current Title plan and begin development of the new funding year/school year plan. Building
principals are responsible for meeting with stakeholders/planning team to begin the process of
planning for the new funding year.

7. The FPD will conduct meaningful consultation with private school officials as outlined in the
Equitable Services section of this procedures handbook. (See Equitable Services Section)

8. The FPD will ensure that grants under his/her jurisdiction receive board approval prior to the filing
of the grant, as required.

Exceptional Services Programs

Funding for special education programs is based on the December 1 count that is taken annually. Before
the budgets are finalized, stakeholders, i.e., school and district personnel, parent and community
team members are given the opportunity to provide comments and recommendations for the special
education programs.

The State Performance Plan and Annual Performance Report (SPP/APR) data is reviewed to determine
the district’s level of compliance with compliance and results-driven indicators.

Funds are allocated based on targeted areas of needs identified by the district’s SPP/APR data, individual
needs of students (as noted in the student’s IEPs and service plans), and input from stakeholders. In
keeping with the federal mandates, all costs affiliated with the program must be allowable, allocable,
reasonable, and necessary.

1. The DES meets with Exceptional Education teachers, school counselors, principals, and parent and
community team members, formally, at least two times per year to review and evaluate the current plan,
current SPP/APR data, and to begin the formulation of the new funding year plan.

2. The DES presents the proposed new funding year plan at the Federal Programs Annual Meeting,
usually held the last Tuesday or Thursday in April for comments.

3. The DES will ensure that grants under his/her jurisdiction receive board approval prior to the filing of
the grant with MDE as required.

93