Page 97 - HCSD SOPandIC Manual

BUDGETING AND ACTIVITIES – J1-J7
See Policy DC, DCC, DCCA, DCE, DCI

Hinds County School District only uses Federal program funds for allowable costs, as defined in the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 C.F.R. §200), which
includes, among other things, the requirement that costs be reasonable, necessary and allocable for the
accomplishment of program objectives.

Budget Preparation, Approval and Revisions – J1, J2

Title Grants
All Title budgets are prepared based on requirements of the individual grant. The budgets will be
prepared in all ways to be seamless with the district’s budgeting procedure. The primary Title grants for
HCSD are Titles I, II and IV. Budgets will be prepared as follows:

1. After meaningful consultation with school and district personnel, parent and community team
members, and review and comments from parents and the community, the Federal Programs Director
(FPD) prepares a budget to support the Title programmatic application that meets the identified needs of
students/teachers/parents, etc., within the confines of the funding year allocation.
a. The Business Services Department (BSD) will set up the new funding year budget project
code(s) which identify the funding year of the budget.
b. The FPD enters budget line items into MUNIS, Federal Programs Budgets, as directed by
BSD.

2. The FPD completes the estimated budget entries by the requested Business Services due date.

3. Upon approval of the funding year application, the FPD aligns the approved budget with the MUNIS
budget as follows:
a. The FPD compares a print-out of the district budget from MUNIS and the approved grant
budgets from MCAPS and/or the non-MCAPS approved grant.
b. Any discrepancies are corrected in the district budget by noting the corrections/changes on the
MUNIS budget printout, with instructions, signature and date. The original is sent to the Federal
Programs Administrative Assistant (FPAA) for entry/correction in MUNIS. A copy of the
requested changes should be kept in an easily retrievable file for reference and documentation.
c. The FPD makes a final comparison with the corrected MUNIS budget to ensure alignment.
This final review should be conducted within two (2) weeks of the approved revision in MCAPS,
to the extent possible.

Exceptional Services Grants

Special education budgets (Part B and Part C) are prepared based on requirements of the individual grant.
The primary Special Education budgets will be prepared as follows:

1. After meaningful consultation with school and district personnel, parent and community team
members, and review and comments from parents and the community, the Director of Exceptional
Services (DES) prepares a budget to support the needs of the individual students and needs identified by
the State Performance Plan (SPP) and (APR) Annual Performance Report data.
a. The BSD will set up the new funding year budget project code(s) which identify the funding
year of the budget.
b. The DES enters budget line items into MUNIS Special Education Programs Budgets, as
directed by Business Services.

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